Assistant Academic Manager

Seasonal

The Assistant Academic Manager will manage the department under the direct guidance of the designated LAL Academic lead.
  • Directly concerned with managing a team of EFL teachers
  • Running CPD sessions according to LAL policy
  • Ability to organise and lead level testing
  • Ability to organise report and certificate printing
  • Offer constructive support
  • Communicative, welcoming and approachable
LAL uses its own course book designed by their academic staff based on an overview of the LAL English syllabus. It is the Assistant Academic Manager’s responsibility to ensure teachers bring it to life by adapting it to suit the needs of the individual students. The teacher is responsible for overseeing a motivating and engaging English course for students.

At a glance

Use the tabs below to see summaries of the different aspects of this position:

Responsibilities

People & Department Management Responsibilities

  • To lead teachers in administering the prescribed syllabus and developing strategies for successful learning outcomes in accordance with directives from the Centre Manager, the Head of YL Academic Programmes and LAL Summer Schools Head Office.
  • To encourage teachers to communicate and work with each other as required for planning, teaching and administrative purposes, with the support of the Head of YL Academic Programmes and Senior Teacher (when applicable).
  • To ensure that all teachers are actively linking the academic programme with the leisure programme and British culture through meaningful activities in the classroom, especially during project work lessons, with the support of the Head of YL Academic Programmes and Senior Teacher (when applicable).
  • To manage and support the academic staff as necessary to ensure all policies, procedures and deadlines are adhered to.
  • To act in a responsive manner to all academic requests/concerns put forward by staff, students and International Group Leaders.
  • To brief teachers on all aspects of their responsibilities, including the setting of deadlines for required paperwork, those relating to the academic and leisure programme.
  • To work with the Centre Manager in ensuring the teachers’ rota is adequate for the needs of the academic syllabus and that the academic staff are aware of any other duties they have.
  • To appraise all members of the teaching staff and submit reports to the Centre Manager.
  • To ensure, when not on duty, that the Senior Teacher (where applicable) is apprised of all necessary information and that any relevant information is reported to the UKSS Management Team.
  • To facilitate the schedule for formal observations and feedback in liaison with teachers and the Head of YL Academic Programmes.
  • To organise and carry out training sessions for teachers, in conjunction with your Senior Teacher (where applicable) and with the support of the Head of YL Academic Programmes. These sessions should be based on a review of the common work-on points from the teachers’ formal observations. 

Academic and Administrative Responsibilities

  • To check and ensure that teachers have written student reports fully, appropriately and professionally according to LAL Head Office standards and by the appropriate deadline.
  • To ensure that teachers retrieve student feedback on the designated days.
  • To take responsibility for the successful academic outcomes of all students taught, ensuring that teachers make students aware of the aims of each lesson and how they have made progress towards these by, administering the setting of progress tests.
  • To administer the placement testing and class allocation of all students in a timely manner.
  • To administer the issuing of individual student reports and attendance certificates as part of planning and conducting the LAL Graduation Ceremony for all students.
  • To maintain accurate class lists for all students and manage changes appropriately and promptly, on paper and electronically as required.
  • To maintain accurate, detailed, clear and up-to-date records of work, classroom registers, lesson plans and any other administrative records as required by the British Council, on paper and electronically, as required and to ensure that teachers do the same.
  • To teach as and when required by LAL Head Office when student levels are 60 or fewer. Please see the teacher Job Description for information about teaching.
  • To submit to periodic classroom inspections by line management, academic staff from LAL and the British Council.
  • To be responsible for the delivery of weekly conversation classes for adult groups of International Group Leaders.
  • To ensure that all upgraded lessons for students have been scheduled with a teacher at an appropriate time on a weekly basis.
  • To maintain up-to-date stock records of Round the World course books and to store them securely in the school office.
  • To be responsible for and control all academic resources including course books, CDs, DVDs, Teachers’ Notes, dictionaries, flashcards, reference books and any other teaching materials provided by Head Office. 

Other Responsibilities

  • To be fully engaged with students and International Group Leaders in the rigours of summer school work, providing excellent customer service while delivering the LAL Summer School product.
  • To consistently ensure the welfare of the students remains paramount.
  • To live on-site, board and lodging provided as part of the salary package, from four days prior to the start of the course to attend induction training, until the end of the last contracted day.
  • To carry out all tasks concerned with the setting up, administration and closing down of the course as advised by line management.
  • To address any student, International Group Leader or host site representatives issues, complaints or suggestions by ensuring that the relevant LAL staff are made aware.
  • To act in a friendly and professional manner with all of LAL’s agents, clients and staff and not to engage in any activity which may bring LAL or the designated host school into disrepute.
  • To assist all students, International Group Leaders and LAL agents to derive the maximum benefit from the course.
  • To follow all LAL policies and procedures, including but not limited to dress code, safeguarding, maintaining student discipline and avoiding loss and/or damage to LAL property or property belonging to the host school.
  • To read and be fully conversant with all training materials relating to the role, and all pertinent British Council Accreditation requirements, prior to the start of the period of employment.
  • To attend and lead all required meetings.
  • To hold the school’s 24-hour emergency phone on a rota basis.
  • To be flexible to carry out any other duties as may be reasonably assigned by the Summer School management team, either in centre or at Head Office.
  • To be able to fully converse in fluent English with all members of LAL UK Summer School staff as a primary language.
   

Person Specification

Essential

You must be eligible to work in the UK (LAL do not sponsor visas)

Qualifications

  • Educated to degree level or NQF level 6 equivalent
  • Cambridge CELTA or Trinity TESOL Certificate, PGCE or equivalent
  • Computer literate with emphasis on Microsoft Outlook & Excel
  • Knowledge of Young Learner’s ELT materials
  • Excellent level of spoken and written English (CEFR C1 minimum, e.g. CAE/IELTS 7.5-9)

Experience

  • Experience in a summer school environment
  • Experience in managing an academic department
  • Experience teaching young learners

Skills Knowledge and Abilities

  • Effective people management skills
  • Good customer service manner
  • ‘Can do’ approach to work
  • Strong time management skills
  • Excellent communication skills and a team mentality
  • Ability to work under pressure and be adaptable

Personal Attributes

  • Some knowledge of foreign cultures
  • Responsible approach to working with juniors
  • Willingness to work non-standard hours
  • Satisfactory DBS disclosure or equivalent (police check)

Desirable

Qualifications

  • DELTA or MA in TESOL or equivalent
  • First aid certificate
  • Driving licence

Experience

  • Previous experience in academic management at AAM/Senior Teacher level
  • Proof of materials development
  • Experience in exam preparation teaching IELTS, Cambridge or Trinity Examinations
  • Experience teaching literature, business English, Abitur English, CLIL lessons and/or Academic Study Skills – University of Sussex only
  • Experience carrying out teacher observations, creating and facilitating CPD sessions and/or teacher training

Skills, Knowledge and Abilities

  • Knowledge of a foreign language
  • Experience using Office365

UK Summer Schools

Berkhamsted (Berkhamsted School), Mount Kelly (Tavistock), St Mary’s University (Twickenham), St Swithun’s School (Winchester), University of Salford (Manchester), University of Sussex (Brighton), and University of Westminster (London)

Salary: Competitive

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What we do

LAL works hard to ensure to the satisfaction of our students who come to study with us and improve their English year after year. A talented and hardworking team is absolutely essential in achieving this, and we aim to assist our employees by doing the following things:

Be positive, supportive and realistic.

We aim to motivate our employees by providing them with a friendly and positive working environment, supporting them in the best way necessary and setting realistic and achievable targets and goals.

Provide clear and understandable Policies and Procedures

To ensure that our employees fully understand the way that the company works and the procedures in which they need to follow, a series of clear and concise Policies and Procedures are set out and are easily accessible for staff to read and understand.

Reward Hard Work and Dedication

Hard Work and Dedication doesn’t go unnoticed at LAL, and employees undergo regular performance reviews to ensure that they are happy and doing well. Employees are rewarded in the form of Long Service Awards, Employee of the Month Awards, Birthday Presents, Christmas Letters and Christmas and End of Summer Parties.

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