At a glance
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People Management ResponsibilitiesTo manage the activity team (Leisure Coordinators, Activity Leaders, House Parents and Teachers) to ensure the smooth delivery of the LAL Summer School programme as sold by Head Office, including:
- Training the activity team in accordance with LAL policies and procedures; ensuing that all staff meet the standard expected of them.
- Working closely with any Leisure Co-ordinators, delegating tasks in order to ensure the delivery of a well-organised, well-structured leisure programme.
- Briefing activity staff on all aspects of their responsibilities, including detailed briefings in advance of each activity, excursion or transfer.
- Ensuring the activity team have the information and equipment they need in order to perform their roles well, including cultural information for excursions and important health and safety information (e.g. risk assessment conclusions).
- Managing the suitable allocation of staff to activities, excursions and transfers in liaison with other senior members of summer school staff.
- Monitoring activity staff to ensure they are engaging with students and International Group Leaders to deliver a well-planned and well-executed leisure programme which meets LAL policies and procedures.
- Seeking feedback from staff, students and International Group Leaders on the leisure programme, putting strategies in place to constantly improve the team’s delivery.
- To take responsibility for all aspects of planning and delivering of a successful activity, excursion and transfers programme.
- To be apprised of all planned activity, excursions and transport information from LAL Head Office, the host school and outside agencies to guarantee a smooth operation.
- To follow and/or, where necessary, adapt the prescribed leisure programme in full, making additional activities available upon request.
- To liaise with suppliers (e.g. transport, leisure venue providers, on-site facility managers, catering, school maintenance, etc.) during the set-up period and throughout the contract to guarantee the smooth and safe operation of all activities, excursions and transfers.
- To liaise with Head Office and the Centre Manager to oversee smooth airport transfers to and from the centre, including re-confirming and/or booking transfers transport as assigned by the Summer Schools Transfers Department.
- To liaise with the Welfare Manager and Centre Manager in arranging (where required) transport for students staying in Host Families.
- To oversee all arrangements concerning sporting and non-sporting activities ensuring all students are able to enjoy a varied and well-balanced leisure programme.
- To be responsible for the promotion and booking of optional excursions, ensuring maximum profit is made.
- To be responsible for the taking of monies from IGLs or individual students for optional excursions.
- To maintain financial and administrative records of all leisure-related bookings and purchases, working with the Office Manager (if any).
- To understand and be conversant with LAL Risk Assessment methods and conclusions including completing new Risk Assessments and updating current ones.
- To work with the Centre Manager and LAL Head Office to ensure the leisure rota is adequate for the needs of the leisure programme.
- To ensure when not on duty that the Leisure C0-ordinator or Centre Manager are apprised of all necessary information.
- To deputise for the Centre Manager as required.
- To hold the school’s emergency phone as required.
- To be fully engaged with students and International Group Leaders in the rigours of summer school work, providing excellent customer service while delivering the LAL Summer School product.
- To consistently ensure the welfare of the students remains paramount.
- To live on-site, board and lodging provided as part of the salary package, from four days prior to the start of the course to attend induction training, until the end of the last contracted day.
- To carry out all tasks concerned with the setting up, administration and closing down of the course as advised by line management.
- To address any student, International Group Leader or host site representative issues, complaints or suggestions by ensuring that the relevant LAL staff are made aware.
- To act in a friendly and professional manner with all of LAL’s agents, clients and staff and not to engage in any activity which may bring LAL or the designated host school into disrepute.
- To assist all students, International Group Leaders and LAL agents to derive the maximum benefit from the course.
- To follow all LAL policies and procedures, including but not limited to dress code, safeguarding, maintaining student discipline and avoiding loss and/or damage to LAL property or property belonging to the host school.
- To read and be fully conversant with all training materials relating to the role, and all pertinent British Council Accreditation requirements, prior to the start of the period of employment.
- To both lead and attend all required meetings with staff, fellow senior staff, International Group Leaders and host site representatives.
- To assist students in being on time for meals, transport and all excursions, including supervising at meal times on a rota basis.
- To assist Welfare Manager and House Parents where necessary, in ensuring students are in their accommodation on time and in bed.
- To be flexible to carry out any other duties as may be reasonably assigned by the Summer School management team, either in centre or at Head Office.
EssentialYou must be eligible to work in the UK (LAL do not sponsor visas)
- Educated to GCSE standard (5 A*-C grades – including English and Maths) or equivalent
- Computer literate with emphasis on Microsoft Word, Outlook & Excel
- A good understanding of child welfare
- Very good level of spoken and written English (CEFR B2 minimum, e.g. FCE/IELTS 5-6.5)
- Experience in a summer school environment
- Experience working with young people
Skills, Knowledge and Abilities
- Meticulous and thorough approach to work
- Effective people management skills
- ‘Can do’ approach to work
- Computer literate with emphasis on Microsoft Office
- Strong time management skills
- Excellent communication skills and a team mentality
- Ability to work under pressure and be adaptable
- Some knowledge of foreign cultures
- Responsible approach to working with juniors
- Interests in foreign and local cultures
- Satisfactory DBS disclosure or equivalent (police check)
- NVQ (National Vocational Qualification) or equivalent in a relevant discipline
- Educated to A level or equivalent to UK level 4 education
- First aid / lifeguarding qualification
- Driving license
- Previous experience in logistics / managing programmed activities
- Experience managing activities
- Experience managing a team
Skills, Knowledge and Abilities
- Knowledge of a foreign language
- Computer literate with experience using Microsoft Office365
UK Summer Schools
Berkhamsted School (Berkhamsted), Mount Kelly (Tavistock), St Swithun’s School (Winchester), and University of Sussex (Brighton)
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What we do
LAL works hard to ensure to the satisfaction of our students who come to study with us and improve their English year after year. A talented and hardworking team is absolutely essential in achieving this, and we aim to assist our employees by doing the following things:
We aim to motivate our employees by providing them with a friendly and positive working environment, supporting them in the best way necessary and setting realistic and achievable targets and goals.
To ensure that our employees fully understand the way that the company works and the procedures in which they need to follow, a series of clear and concise Policies and Procedures are set out and are easily accessible for staff to read and understand.
Hard Work and Dedication doesn’t go unnoticed at LAL, and employees undergo regular performance reviews to ensure that they are happy and doing well. Employees are rewarded in the form of Long Service Awards, Employee of the Month Awards, Birthday Presents, Christmas Letters and Christmas and End of Summer Parties.
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